Final Grading Instructions

Important Grading Dates – Summer 2019

  • Grade rosters for the Summer 2019 term are created in MaineStreet based on the end date of record for the class and are generally available a few days prior to the class ending.
  • Grades are due on one week after the class ends.
  • Grades entered, but not posted by the deadline, will be posted by the Office of Student Records on August 30, 2019.

 

All grades must be submitted using MaineStreet. Follow instructions provided below when completing the grade roster. Direct questions or problems to um.grading@maine.edu or contact the Office of Student Records at 581-1288.

Instructions for MaineStreet                            (Printable Instructions for MaineStreet Grading.pdf)
Changing a Grade After Posting
Uploading Grades to MaineStreets from an Existing File
List of Approved Grading Symbols and Definitions
Grading FAQ

Grading Policies:
Undergraduate Catalog
Grades and Grading Policy

Instructions for MaineStreet Grading

1. Sign into the MaineStreet Portal.


2. Select the Faculty Center link.


3. Be sure you have the correct term selected. In the My Teaching Schedule section, locate the class for which you want to assign grades and click the enter grades button found just to the left of the class number.


4. If you have the grades for your class recorded electronically in a spreadsheet such as Excel, you may upload the grades using the upload grades from file.  For details on this function, go to Uploading Grades from an Existing File, otherwise continue to Step 5.


5. To assign a grade to a student, click on the drop-down arrow in the Roster Grade column just to the right of the student’s name.


6.  Once all the grades for all students have been entered, change the Approval Status to Approved in the drop-down box just above the top of the grade roster.  The post button then appears.


7. Should you wish to leave the Grade Roster before Posting the grades, click the save button to save the grades entered.


don't forget8. To officially submit the grades, click the postbutton.  Notice that after posting the grades, the Approval Status field is grayed-out and the request grade change button appears on the page.  Any changes that are necessary will have to be done using the change of grade process (see Changing A Grade After Posting).


9. You can download grade rosters to Excel by clicking on the Download link located on the blue bar above the class list.


 

 

Changing a Grade after Posting

1. Access the Grade Roster as indicated above in steps 1-3.


2. Click the request grade change button.


3. Click on the drop-down arrow in the Official Grade column for the corresponding student and select the new grade. Enter the reason for the grade change in the box provided.


4. Click the Submit button.


 

 

Instructions for MaineStreet Grading – Uploading Grades from an Existing File

1.Sign into the MaineStreet Portal.


2. Select the Faculty Center link.


3. Be sure you have the correct term selected. In the My Teaching Schedule section, locate the class for which you want to assign grades and click the enter grades button found just to the left of the class number.


4. Grades may be uploaded to the Grade Roster using an existing file. To view the requirements of the file format, click the view sample file format link. The file must contain only the student ID, including leading zeroes, and grade separated by a comma, semicolon or tab. The easiest method to create a file of the required format is to save it as a Text (Tab delimited, *.txt) or CSV (Comma Delimited, *.csv). Remove all other data, as well as any headers, from the file.


5. Once you’ve created the file with the necessary formatting requirements, click the upload grades from file button.


6. Use the browse button to locate your file on your computer. Click the upload button.


7. If no grading errors have been encountered during the upload of the file, you will be presented with a message box providing information on completing the grading process. Click the ok button to continue.

If errors are encountered, you will be instructed to use the view error report button to review and correct the errors. The Error Report provides details and error handling instructions. If you have questions during the error resolution process, contact Linda Reid in the Office of Student Records at 581-1318.


8. Change the Approval Status to Approved in the drop-down box just above the top of the grade roster. The post button then appears to right of the Approval Status as well as at the bottom of the grade roster.


9. Should you wish to leave the Grade Roster before Posting the grades, click the save button to save the grades entered.


don't forget10. To officially submit the grades, click the post button. Notice that after posting the grades, the Approval Status field is grayed-out and the Request Grade Change button appears on the page. Any changes that are necessary will have to be done by following the Changing a Grade after posting process.


 

 

List of Approved Grading Symbols and Definitions
The University of Maine System uses a letter-grade system ranging from A to F. Faculty members have the option of adding + (no A+) and – grades to the basic letter grades, but such fine distinctions may be inappropriate for many courses. There is no University-wide equivalence between percentage grades and letter grades. The grade choices available for assignment are based on the grading option selected by the student or as designated by the course offering (ex. Students enrolled pass/fail may be assigned only a P, F, LP, L or I grade.) Each instructor makes these determinations according to the grading system described in the course syllabus.

A – Superior
B – Good
C – Satisfactory
D – Poor
F – Failure – If student has not participated in at least 50% of the class, the L grade is appropriate
AU – Audited
I – Incomplete work (refer to Incomplete Grade Policy)
L – Failure for lack of participation (less than 50% participation)
LP – Low Pass (for pass/fail course – “D” range equivalent)
P – Passed (for pass/fail course)
DG – Deferred (for previously identified multi-semester classes only)
TH – Deferred (undergraduate thesis only)

 

 

 

Grading FAQ:

Can a grade for a student on the grade roster be left blank?
No. All students must be graded in order for the grade roster to be set to Approved status which then allows posting of the grades.

How do I change a grade that has been posted?
Instructors may change grades for classes in any term using MaineStreet by accessing the grade roster for the appropriate class and selecting the “Request Grade Change” button. See instructions for Changing A Grade After Posting.

What are the requirements for assigning an Incomplete Grades?
If a student has not completed the course and has requested an incomplete which you feel is justified, the incomplete grade may be assigned. For undergraduate students, upon selecting the “I” grade during the grade input process, the instructor will be prompted to provide information related to the incomplete grade in accordance with the Incomplete Grade Policy. Students requiring an extension to complete the course work beyond the stated policy must complete and submit the Extension Form for Undergraduate Incomplete Grades (PDF.) (Note: Do not advise students to re-register for the course in a subsequent semester to complete the work. Incomplete grades will impact a student’s eligibility to graduate.)

A student is not listed on the roster. What should I do?
If a student is taking the course and is not shown on the Grade Roster, please send an email message from your @maine.edu account only, to um.grading@maine.edu and include the student’s full name, Student ID, course, section, credits and grade. Grades cannot be accepted via telephone.

A student has not been attending class. What grade should be assigned?
Any registered students who have never attended, or who stopped attending resulting in less than 50% participation without officially dropping, should be considered for the “L” grade. This grade counts the same as an “F.” When prompted during the grade input process, please provide the Last Date of Attendance or indicate if the student never attended. This information is helpful in serving students receiving financial aid and veteran’s benefits.

What does it mean when a student has an “Audit” Grade Basis?
These students have paid tuition at the normal rate for the course and will receive a transcript entry indicating the audit. They are not required to complete assignments or take exams. These students should receive the grade of “AU.” If they have never attended, send notification of this to um.grading@maine.edu.

Why do I see a “W” grade already assigned to a student?
Students who have officially withdrawn from the University or who withdrew from the course will have a grade (“W” or “F”) in the grade column.