Important Grading Dates – Summer 2024

  • Grade rosters for Summer University are available in MaineStreet Faculty Center a few days prior to the end date of the course as shown in MaineStreet.
  • Grades are due one week after the last class meeting.
  • Grades entered, but not posted by the deadline, will be posted by the Office of Student Records on August 26th.

All grades must be submitted using MaineStreet. Follow instructions provided below when completing the grade roster. Direct any questions or problems to um.grading@maine.edu or contact the Office of Student Records at 207.581.1288.


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Grading Policies:


Entering and Posting Grades

1. Sign into the MyCampus portal and select the MaineStreet icon from the LaunchPad.
Mainestreet Icon

2. Select the Faculty Center link from the menu.
Screenshot from the MaineStreet portal showing the location of the Faculty Center link

3. Access the grade roster.

    • Verify that the correct term is selected and change if necessary using the Change Term and/or Institution button.

4. Locate the desired class and select the associated Enter Grades button.

Screenshot from Faculty Center showing the location of the change term and enter grades buttons

NOTE: There are two additional options for entering grades. 

    • From a file/spreadsheet: If grades have been recorded electronically in a spreadsheet such as Excel, the grades may be uploaded using the Upload Grades from File instructions below, otherwise continue to the next step.
    • From Brightspace: If grades have been recorded in Brightspace, the grades may be uploaded using the Upload Grades from Brightspace instructions below, otherwise continue to the next step.

5. Assign grades for each student.

    • Select the drop-down list in the Grade Roster column that corresponds to each student and select the desired grades.

Screenshot showing the list of grade options within the grade roster

6. Once all grades have been entered, Save.

7. Change the Approval Status of the grade roster to Approved.

8. Post the grades. (Note: The Post button will not appear until the Approval Status has been changed.)

Optional: If desired, you can download a completed grade roster by selecting the Download link located on the right side of the bar at the top of the roster.

Screenshot showing the location of the download link on the grade roster


Changing a Grade after Posting

1. Access the grade roster as indicated in steps 1-4 of Entering and Posting Grades.

2. Select the Request Grade Change button.

Screenshot showing the location of the Request Grade Change button on the grade roster

3. Enter the new grade and reason for the change request.

4. Click the Submit button.

Screenshot showing the location of the Submit button on the grade roster


Uploading Grades from an Existing File

1. Access the grade roster as indicated in steps 1-4 of Entering and Posting Grades.

2. Verify format of the file being used for upload.

    • To view the requirement of the file format, select the View Sample File Format link.
    • The file must contain only the student ID (including any zeroes) and grade separated by a comma, semicolon, or tab. The easiest method to create a file of the requested form is to save it as a Text (tab delimited, *.txt) or CSV (comma delimited, *.csv).

Example:
0012345,B
0067890,A

    • Remove all other data, as well as any headers, from the file.

Screenshot showing the location of the View Sample File Format link

3. Upload the file with the necessary formatting requirements.

    • Select the Upload Grades From File link.

Screenshot showing the Upload Grades From File link

    • Use the Browse button to locate the file and then click the Upload button.

Screenshot showing the Browse and Upload buttons

4. Successful upload:

    • If no grading errors were detected during the upload, a message box displays providing information on how to complete the process.
    • Click the OK button to continue.

Screenshot showing the successful upload message

5. Errors during upload:

    • If errors are detected, a message box displays to provide instructions to use the View Error Report link to review and correct the errors.

Screenshot showing the error message received during the upload process

    • Click OK to continue.
    • Select the View Error Report link.

Screenshot showing the location of the View Error Report link

    • Review the Error Handling Instructions for guidance on resolving issues.
    • To view the data used for the upload, select the Data from Source File tab.

Screenshot showing the location of the data from source file tab

    • If necessary, make the change to the input file and upload again.
    • If assistance is required during this process, contact the Office of Student Records at 207.581.1288 or email um.grading@maine.edu

6. Once the upload process is finished and any errors are resolved, follow steps 7-8 of Entering and Posting Grades to complete the grading process.


Uploading Grades from Brightspace

Before proceeding with this process, see the instructions for Brightspace Grade Import to MaineStreet. This process requires set up in your Brightspace grade book in order to be compatible with the MaineStreet grade roster. 

URGENT: We strongly recommend that you wait 24 hours from the time you finish grading in Brightspace until you import them into MaineStreet. Brightspace may need up to 24 hours to calculate all students’ grades, depending on how many students and how many grade items in your gradebook.

Questions regarding the Brightspace configuration should be directed to the Center for Teaching and Learning (CITL).

Questions about the MaineStreet Grade Roster or the grading policy should be directed to the Office of Student Records at um.grading@maine.edu

1. Access the grade roster as indicated above in steps 1-4 of Entering and Posting Grades.

2. Select the Upload Grades from Brightspace link.

Screenshot showing the Upload Grades from Brightspace link

3. Successful upload:

    • If no grading errors were detected during the upload, a message box displays providing information on how to complete the process.
    • Click the OK button to continue.

Screenshot showing the successful upload message

4. Errors during upload:

    • If errors are detected, a message box displays to provide instructions to use the View Error Report link to review and correct the errors.

Screenshot showing the error message received during the upload process

    • Click OK to continue.
    • Select the View Error Report link.

Screenshot showing the location of the View Error Report link

    • Review the Error Handling Instructions for guidance on resolving issues.
    • To view the data used for the upload, select the Data from Source File tab.

Screenshot showing the location of the data from source file tab

    • If necessary, make changes to the Brightspace grading scheme and upload again.

List of Approved Grading Symbols and Definitions

The University of Maine System uses a letter-grade system ranging from A to F. Faculty Members have the option of adding + (no A+) and – grades to the basic letter grades, but such fine distinctions may be inappropriate for many courses. There is no University-wide equivalence between percentage grades and letter grades. The grade choices available for assignment are based on the grading option selected by the student or as designated by the course offering (ex. students enrolled pass/fail may be assigned only a P, F, LP, L or I grade). Each instructor makes these determinations according to the grading system described in the course syllabus.

A – Superior
B – Good
C – Satisfactory
D – Poor
F – Failure (if a student has not participated in at least 50% of the class, the L grade is appropriate)
AU – Audited
I – Incomplete work (refer to the Incomplete Grade Policy)
L – Failure for lack of participation (less than 50% of the course)
LP – Low Pass (for pass/fail courses, “D” range equivalent)
P – Passed (for pass/fail courses)
DG – Deferred (for previously identified multi-semester courses only)
TH – Deferred (for undergraduate thesis only)


Grading FAQ

Can a grade for a student on the grade roster be left blank?
No. All students must be graded in order for the grade roster to be set to Approved status, which then allows for the posting of the grades.

How do I change a grade that has been posted?
Instructors may change grades for classes in any term using MaineStreet by accessing the grade roster for the appropriate class and selecting the “Request Grade Change” button. See instructions for Changing a Grade after Posting.

What are the requirements for assigning an Incomplete (I) grade?
If a student has not completed the course and has requested an incomplete that you feel is justified, the incomplete grade may be assigned. For undergraduate students, upon selecting the “I” grade during the grade input process, the instructor will be prompted to provide information related to the incomplete grade in accordance with the Incomplete Grade Policy. Students requiring an extension to complete the course work beyond the stated policy must complete and submit the Extension Form for Undergraduate Incomplete Grades (pdf). (NOTE: Do not advise students to re-register for the course in a subsequent semester to complete the work. Incomplete grades will impact a student’s eligibility to graduate.)

A student is not listed on the grade roster. What should I do?
If a student is taking the course and is not appearing on the grade roster, please send an email (from your @maine.edu account only) to um.grading@maine.edu and include the student’s full name, student ID, course number and section, credits, and grade. Grades cannot be accepted via telephone.

A student has not been attending class. What grade should be assigned?
Any registered students who have never attended, or who stopped attending resulting in less than 50% participation without officially dropping, should be considered for the “L” grade. This grade counts the same as an “F”. When prompted during the grade input process, please provide the Last Date of Attendance or indicate if the student never attended. This information is helpful in serving students receiving financial and/or veteran’s benefits.

What does it mean when a student has an “Audit” grading basis?
These students have paid tuition at the normal rate for the course and will receive a transcript entry indicating the audit. They are not required to complete assignments or take exams. These students should receive the grade of “AU”. If they have never attended, send notification of this to um.grading@maine.edu.

Why do I see a “W” grade already assigned to a student?
Students who have official withdrawn from the University or who withdrew from the course will have a grade (“W” or “F”) in the grade column.