Requests for Academic Information

Individuals accessing data via queries, or receiving information based on a data request, must be aware of restrictions and expectations regarding student data:

  • Data is provided in support of academic-related functions that have an educational benefit to students
  • In order to prevent information overload to our students, use of email and/or physical addresses for purposes of solicitation or promotion must be approved by the Office of the Dean of Students and the Division of Marketing and Communications.
  • Information will not be released to students. Requests for official UMaine student organizations must be submitted directly to Student Records by the associated organization’s coordinator.
  • Data provided will be used for its sole intended purpose and discarded immediately after its use
  • No data is to be released to any third party. All third party data requests must be directed to Student Records.
  • Refer to the FERPA pages on the Office of Student Records website for details regarding FERPA and Directory Information.

Submitting a Request for Academic Information

Requests for data should be emailed to umrecord@maine.edu.

The request must include:

  • Purpose of the data request
  • Student selection criteria
  • Required data fields
  • Deadline for receipt

Every effort is made to provide the information in a timely manner, however, response time may be impacted by the current workload in addition to the complexity and scope of the request.


Using MaineStreet Queries

A number of queries have been developed that provide information that is in highest demand and these are available to all staff and faculty.  For example, a query exists to generate a report of all current students in a given major/minor and displays a variety of academic information as well as addresses.

Click here to view Instructions for running the public queries in MaineStreet (PDF).

If access to Campus Solutions-92 Reporting is not available for you, use the Access Request Form available on the MaineStreet Access to Student Data (Campus Solutions) page to request access to the Reporting database.