Requests for Academic Information
Individuals accessing data via queries, or receiving information based on a data request, must be aware of restrictions and expectations regarding student data:
- Data is provided in support of academic-related functions that have an educational benefit to students
- In order to prevent information overload to our students, use of email and/or physical addresses for purposes of solicitation or promotion must be approved by the Office of the Dean of Students and the Division of Marketing and Communications.
- Information will not be released to students. Requests for official UMaine student organizations must be submitted directly to Student Records by the associated organization’s coordinator.
- Data provided will be used for its sole intended purpose and discarded immediately after its use
- No data is to be released to any third party. All third party data requests must be directed to Student Records.
- Refer to the FERPA pages on the Office of Student Records website for details regarding FERPA and Directory Information.
Submitting a Request for Academic Information
Requests for data should be emailed to umrecord@maine.edu.
The request must include:
- Purpose of the data request
- Student selection criteria
- Required data fields
- Deadline for receipt
Every effort is made to provide the information in a timely manner, however, response time may be impacted by the current workload in addition to the complexity and scope of the request.
Using MaineStreet Queries
A number of queries have been developed that provide information that is in highest demand and these are available to all staff and faculty. For example, a query exists to generate a report of all current students in a given major/minor and displays a variety of academic information as well as addresses.
Click here to view Instructions for running the public queries in MaineStreet (PDF).
If access to Campus Solutions-92 Reporting is not available for you, use the Access Request Form available on the MaineStreet Access to Student Data (Campus Solutions) page to request access to the Reporting database.