Diplomas

Diploma Characteristics

University of Maine printed diplomas measure 8.5″ x 11″. Digital diplomas are issued as a secure .PDF by our partners at Parchment.

The following items are included on each diploma:

  • Student’s diploma name recorded in MaineStreet, or the preferred name on record if no diploma name has been provided
  • Degree earned and all associated major fields of study
    • Dual degree students will receive separate diplomas for each degree.
  • The following earned distinctions: Latin Honors, Valedictorian or Salutatorian, and Honors College distinction of High/Higher/Highest Honors

The following items are not included on diplomas, but will be listed on the official transcript:

  • Minors and concentrations
  • Certifications (e.g. CAEP, NASM, NASAD, ACS, etc.)
  • Honors other than those listed above.

For students seeking an apostille, the secure digital diploma issued by Parchment may meet your documentation needs in place of a physically notarized copy. Please check with the relevant agencies you are working with to confirm.

Issuance and Mailing

Secure digital diplomas are issued via our partners at Parchment approximately two months after the date of graduation. Physical copies are then mailed out within 10-15 days to the diploma mailing address recorded in MaineStreet as part of the application process.

Due to the size of the mailers, diplomas are often treated as parcels instead of letters, and thus may be held at the main desk or office of U.S. Post Office locations, apartment complexes, or condos.

  • If a diploma has not arrived within six (6) weeks of being mailed out, and it has been confirmed as not being on hold as a parcel, please contact OSR to request a replacement be created and mailed to the address of your choice or held for pickup.
  • If a diploma arrives damaged, please contact Parchment customer support to notify them so a replacement copy can be arranged.

Diplomas that cannot be distributed with the initial mailing each term due to holds are held in a queue until such time those holds are cleared and then issued in digital and print formats via Parchment. Students who have cleared a hold on their diploma should notify Student Records at umrecord@maine.edu as soon as possible so those documents can be released. 

Diplomas that are returned to sender as undeliverable will be held for a maximum of 27 months after the original conferral date. Documents that remain undeliverable beyond that limit will be noted as unclaimed and destroyed. Copies of any such documents must be ordered as a replacement diplomas.

For information regarding the issuance of diplomas to students indebted to the University (including replacement diplomas), please see UMS Administrative Practice Letter IX-K.

Diploma Replacement

Order a diploma
replacement

Replacement diplomas are available for order via Parchment at the cost of $30 for print and digital, or $20 for digital only, plus any applicable sales tax and shipping fees. 

  • Standard USPS and FedEx expedited shipping options are available, both domestic and international.
  • Requests are typically processed within 15 days.
  • Replacement diplomas may be issued for a deceased student with valid documentation of the student’s death (obituary, death certificate, or executor of will).