Withdrawal Policy

Withdrawal Policy

Students may experience life circumstances or medical conditions that compromise their health, safety, or academic success. In such circumstances, students may need to leave the university and their studies and resume the pursuit of their academic and co-curricular goals later.

When such circumstances arise after official deadlines to withdraw from classes and/or receive a financial adjustment, students may request a withdrawal for medical reasons, extraordinary life circumstances, or military reasons by writing to the associate dean or designee of their college, or the associate dean of the Graduate School (for graduate students).

The withdrawal policy may not be exercised in lieu of disciplinary action(s) addressing violations of university standards, rules, regulations, or policies, including the Student Conduct Code. A student whose actions are found to constitute such a violation is subject to academic and/or disciplinary action and may be required to participate in a disciplinary process coincident with the request for withdrawal, after withdrawal, or upon his or her return to the university. A student permitted to withdraw under these policies while on academic and/or disciplinary status will return on that same status. This policy may not be used to avoid the issuance of a failing grade where that grade is unrelated to the demonstrated need for withdrawal.

A withdrawal may have significant implications for financial aid, veteran’s benefits (including housing allowance), health insurance, degree completion, and, for international students, visa status. Students are responsible for understanding these implications and are encouraged to consult the appropriate academic or student life offices for additional information before withdrawing from the university.

Withdrawal for Medical Reasons

The university has adopted this policy to ensure that students are given the attention, consideration, and support needed to address medical issues arising or escalating during their time at the university. The policy provides a flexible and individualized process that students should follow when requesting a withdrawal to address a medical situation.

A student who is experiencing significant medical issues that are interfering with his or her academic and university life may request a withdrawal from all or part of his or her academic program. The healthcare provider who has been treating the student must confirm that the student’s health, safety, or academic success has been compromised by the issue necessitating the withdrawal and must submit a Certification of Need for Withdrawal for Medical Reasons. The form has two parts: One to be completed by the student (Certification of need-Student), and the second to be completed by the student’s healthcare provider(Certification of need-Healthcare provider).

The withdrawal period must be specified and will be determined on a case-by-case basis. If additional leave time is required, students must apply to their associate dean or designee, or the associate dean of the Graduate School (for graduate students) for an extension. Students should consult their associate dean or designee, department chair, or school director about the possible ramifications of time away on program progress and/or completion.

When a student who has been granted a withdrawal for medical reasons from part or—if appropriately document and approved— all of his or her program wishes to re-enroll or resume full-time or part-time status, the student must provide medical information substantiated by his or her healthcare provider demonstrating readiness to resume academics and university life by submitting a Readmission Medical Documentation Form to the associate dean or designee, or the associate dean of the Graduate school (for graduate students). In some cases, the documentation for return will be satisfied by the healthcare provider’s initial certification supporting the withdrawal request.

The Readmission Medical Documentation Form must be submitted at least four (4) weeks prior to the start of the semester for which the student wishes to return unless an exception has been arranged in advance with the associate dean or designee, or the associate dean of the Graduate School (for graduate students). An effort will be made to respond to the student’s request to return within fourteen (14) business days of submission of the Form and any additional information requested by the associate dean or designee (see below).

At the time of a request to withdraw and at the time of a request to return to campus, the associate dean or designee, or the associate dean of the Graduate School (for graduate students) will assess whether the information supplied by the student’s healthcare provider is complete, requires explanation or clarification, and/or is consistent with information in the student’s file. The associate dean or designee may request additional information and/or may consult with other campus professionals at his or her discretion. If for any reason the associate dean or designee considers denying a withdrawal for medical reasons or a readmission from withdrawal for medical reasons, he or she will consult Disability Support Services to ensure university compliance with federal and state nondiscrimination laws.

 Withdrawal for Extraordinary Life Circumstances

A student may request a withdrawal for other compelling reasons, such as a family emergency or other serious unforeseen circumstances. This may include being the victim of sexual discrimination or violence such as sexual assault, domestic/dating violence, or stalking.

A request for withdrawal for extraordinary life circumstances should be made in writing to the associate dean or designee, or the associate dean of the Graduate School (for graduate students). Additional documentation supporting the request may be required by the associate dean or designee or the associate dean of the Graduate School (for graduate students),  at his or her discretion. If the request is based on sexual discrimination, sexual harassment, domestic/dating violence, sexual assault, or stalking, the associate dean or designee must provide this information to the Deputy Title IX Coordinator at 581.1406.

When a student who has been granted withdrawal from all or part of his or her program for extraordinary life circumstances wishes to re-enroll or resume full-time or part-time status, he or she must advise, in writing, the associate dean or designee, or the associate dean of the Graduate School (for graduate students) of his or her interest in returning. The student may be asked to provide a written statement or other documentation to his or her associate dean or designee, or the associate dean of the Graduate School (for graduate students) demonstrating readiness to return. This information must be submitted at least four (4) weeks prior to the start of the semester for which the student wishes to return unless an exception has been arranged in advance. An effort will be made to respond to the student’s request to return within fourteen (14) business days of submission of all required materials.

If for any reason the associate dean or designee, or the associate dean of the Graduate School (for graduate students) is considering denying a withdrawal or readmission from withdrawal requested by a victim of sexual discrimination or sexual violence (as described above), he or she must consult with the Deputy Title IX Coordinator at 581-1406 to ensure university compliance with federal and state nondiscrimination laws.

 Military Withdrawal

For all UMaine students in the National Guard or Reserve who are recalled to active duty before completing a regular semester, the University of Maine offers the following options.

Each requires proof (copy of military recall orders provided to the Associate Dean of the College) that the UMaine student has been recalled to active duty:

  1. Complete withdrawal from all courses with no penalty grades and with full refund of all tuition and fees. (Caution: This option could affect VA Benefits.)
  2. At the discretion of the instructor and with the agreement of the student, full course credit at the grade earned to date after completion of 3/4 or more of the semester. (Caution: This option could affect VA Benefits.)
  3. A grade of Incomplete in a course, with one full year from the end of the semester to make up the missed work.

Students wishing to appeal the action of an instructor regarding options 2 or 3 may do so through Appealing Grades and Assignments, Part II, “Problems of Classroom Procedure,” outlined in the Student Handbook.

Students recalled to active duty shall be eligible to resume studies following deactivation and shall not be disadvantaged as a result of their break in enrollment. To return to school, they need to inform the Associate Dean of their College.